Achieving Manufacturing Excellence Using Lean DMAIC †
Abstract
:1. Introduction
2. Methodology
2.1. Data Collection
- Interviews with structural employees (manager-level, senior manager, and general manager) or those with over 10 years of experience in railway manufacturing production environments. Interviews involve personnel involved in decision-making regarding production business processes and experienced staff. Questions cover company information such as the production processes, duration of work, sequence of production business processes, supporting documents, etc.
- Historical data or archival data, such as Key Performance Indicators (KPIs), Performance Assessment Reports (LPKs), Master Schedule, Production Schedule, Bill of Materials (BoM), etc.
- Questionnaire completion by structural employees (manager-level, senior manager, and general manager) and experienced staff with over 10 years of experience in railway manufacturing production environments. The questionnaire focuses on identifying railway manufacturing business processes.
2.2. Data Processing Using DMAIC Framework
- A.
- Define and Measure
- The Define phase involves mapping the railway manufacturing business processes to pinpoint inefficiencies and establish research boundaries. Interviews and questionnaires with key personnel provide insights into production operations. Flowcharting these processes aids in identifying high-waste activities, creating a baseline for waste-reduction efforts.
- In the Measure phase, after identifying the issues, quantitative data collection and evaluation of the current process state are conducted. Questionnaire data processing includes satisfaction and expectation surveys among personnel assessing alignment with operational needs. Data testing which evaluates sufficiency, validity, and reliability, ensures robust insights, and gap assessments quantify discrepancies between satisfaction levels and expectations. Additionally, critical waste factors are identified, focusing on high-waste activities that significantly impact production efficiency.
- B.
- Analysis and Improvement
- The Analyze and Improve phases deploy advanced analytical tools to identify root causes and prioritize improvements. In Analyze phase, Root Cause Analysis (RCA) and Failure Mode and Effect Analysis (FMEA) are used to assess critical waste factors. RCA employs the “5 Whys” technique to trace each issue to its origin, while FMEA evaluates severity, occurrence, and detection ratings for each high-waste activity:
- Severity: Assesses the impact of wasteful activities on production goals.
- Occurrence: Estimates the frequency of these wasteful activities.
- Detection: Measures the likelihood of identifying wasteful activities before they cause negative effects.
- In the Improve phase, improvement actions are formulated based on the findings from the Analyze phase. This process integrates Quality Function Deployment (QFD) and the House of Quality (HOQ). QFD translates customer requirements into technical process specifications, with HOQ providing a matrix of customer needs, competitive data, and technical details. This ensures that prioritized improvements meet customer expectations and technical standards.
- C.
- Control
- The Control phase focuses on sustaining process improvements through standardized procedures and continuous monitoring. Standard Operating Procedures (SOPs) are developed through discussions with experienced personnel, ensuring consistent application across railway manufacturing processes. Control mechanisms emphasize variation management, establishing monitoring strategies to maintain process stability. Although not implemented in this study, future improvements may apply the Plan–Do–Check–Act (PDCA) cycle to reinforce continuous process improvement.
3. Results and Discussion
3.1. Define Stage
3.2. Measure Stage
3.2.1. Data Adequacy Test
3.2.2. Validity Test
3.2.3. Reliability Test
3.2.4. Activity Classification and Waste Identification
- Errors in documents (Defect)
- Performing work not requested (Overproduction)
- Waiting for the next step (Waiting)
- Transport of documents (Transportation)
- Backlog in work (Inventory)
- Unnecessary motions (Motion)
- Process Steps and Approvals (Processing)
3.2.5. Determination of Critical Waste
3.3. Analyze Stage
3.3.1. Root Cause Analysis (RCA)
- A.
- Root Cause Analysis (RCA) of Waiting for the Next Step (Waiting)
- Using the 5 Whys method, the root cause of the waiting-for-the-next-step waste (Waiting) was identified. Subcategories of waste related to waiting for the next step (Waiting) are divided into 5 (five) types:
- Issuance of a Bill of Materials (BoM) that is not yet clear, which affects the next process.
- Delayed document distribution processes.
- The process of waiting for the activation of the material code because the material code in the Bill of Materials (BoM) is not yet active in the SAP application (Systems, Applications, and Products).
- The process of waiting for answers on the proposed substitution of materials or components.
- The process of waiting for the approval of the documents made, such as the Master Production Schedule, Undertaking Agreement, Purchase Request (PR), Price Offer Letter (SPH), Purchase Order (PO), and Production Progress Report (S-Curve).
- B.
- Root Cause Analysis (RCA) of Performing Work Not Requested (Overproduction)
- Using the 5 Whys method, the root cause of the overproduction waste, where work is performed that is not requested, was identified. Subcategories of waste related to performing unrequested work (Overproduction) are divided into 2 (two) types:
- Excessive use of paper for document distribution.
- Preparation of documents that cannot be used as a reference for further work processes.
- C.
- Root Cause Analysis (RCA) of Errors in Documents (Defects)
- Using the 5 Whys method, the root cause of the document errors waste (Defects) was identified. Subcategories of waste related to errors in documents (Defects) are divided into 4 (four) types:
- There are errors in the data entry activities, both the existing data for submissions and answers from material or component substitution.
- There is a shortage of data input in the preparation of the Master Production Schedule, Bill of Materials (BoM), Undertaking Agreement, Subcontractor Planning Documents, Production Progress Reports, and Production Progress Reports (S-Curve).
- There is an error in data entry in the Bill of Materials (BoM), for example, an error in coding the component material or the amount needed.
- There is an error in data entry when making a Purchase Request (PR); for example, the number of needs and the Work Breakdown Structure (WBS) of the project in the SAP application (Systems, Applications, and Products).
3.3.2. Failure Mode and Effect Analysis (FMEA)
3.4. Improvement Stage
3.5. Control Stage
4. Conclusions
Author Contributions
Funding
Institutional Review Board Statement
Informed Consent Statement
Data Availability Statement
Acknowledgments
Conflicts of Interest
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Waste | Score | Weight After Normalization | Ranking |
---|---|---|---|
Errors in documents (Defect) | 67 | 0.160 | 3 |
Performing work not requested (Overproduction) | 109 | 0.260 | 2 |
Waiting for the next step (Waiting) | 111 | 0.264 | 1 |
Transport of documents (Transportation) | 47 | 0.112 | 5 |
Backlog in work (Inventory) | 11 | 0.026 | 6 |
Unnecessary motions (Motion) | 9 | 0.021 | 7 |
Process Steps and Approvals (Processing) | 66 | 0.157 | 4 |
Waste | Potential Failure | Potential Effect | S | Potential Cause | O | D | Control | RPN | Recommended Action | Actions Taken |
---|---|---|---|---|---|---|---|---|---|---|
Waiting for the Next Step (Waiting) | Issuance of a Bill of Materials (BoM) that is not yet clear which affects the next process | Need additional time to adjust the Bill of Materials (BoM) | 8 | Adjustment of work completion targets from customers | 8 | 3 | Making work completion targets | 192 | Make completion targets by the Master Production Schedule | Break down targets according to the Master Production Schedule |
Performing Work Not Requested (Overproduction) | Making documents that cannot be used as a reference for further work processes | Unused documents issued | 8 | The output issued between railroad manufacturers and affiliates is the same | 7 | 2 | Simplify procedures between rail manufacturers and affiliates | 112 | Creation of clear procedures to eliminate the same output | Planned discussion of procedures between rail manufacturers and affiliates |
Errors in Documents (Defect) | There is a shortage of data input in the preparation of documents | Revision of work issued, and additional time required for re-checking | 5 | There is a change in technical specifications due to a detailed design that has not been 100% complete | 6 | 3 | Making work completion targets | 90 | Make completion targets by the Master Production Schedule | Break down targets according to the Master Production Schedule |
Customer Requirements | Customer Importance | Maximum Relationship | Relative Weight |
---|---|---|---|
Creation of Bill of Material (BoM) | 5 | 10 | 5% |
Creation of Master Production Schedule | 7 | 7 | 8% |
Creation of Work Documents including Production Flow Process and Production Takt System | 4 | 7 | 4% |
Creation of Subcontractor Planning Documents | 11 | 7 | 12% |
Creation of Undertaking Agreement | 8 | 7 | 9% |
Issuance of Purchase Requisition (PR) | 13 | 7 | 14% |
Submission of Material Substitution Request | 2 | 4 | 2% |
Issuance of Purchase Order (PO) | 3 | 7 | 3% |
Creation of Production Schedule | 6 | 10 | 7% |
Execution of Production Process and Inspection | 1 | 10 | 1% |
Creation of Production Progress Report (S-Curve) | 10 | 4 | 11% |
Monitoring Production Progress | 12 | 7 | 13% |
Creation of Production Progress Report | 9 | 7 | 10% |
Technical Requirements | Importance Rating | Maximum Relationship | Relative Weight |
---|---|---|---|
Creating a database for material or component codes | 41.76 | 4 | 4% |
Breaking down targets according to the Master Production Schedule | 165.93 | 10 | 16% |
Developing a shared database for collaborative use | 365.93 | 7 | 35% |
Conducting SAP (Systems, Applications, and Products) application training | 128.,57 | 7 | 12% |
Performing system analysis before system integration | 14.29 | 4 | 1% |
Discussing procedures between railway manufacturing and affiliates | 332.97 | 10 | 32% |
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Kusumawardani, R.; Ana; Singgih, M.L. Achieving Manufacturing Excellence Using Lean DMAIC. Eng. Proc. 2025, 84, 7. https://doi.org/10.3390/engproc2025084007
Kusumawardani R, Ana, Singgih ML. Achieving Manufacturing Excellence Using Lean DMAIC. Engineering Proceedings. 2025; 84(1):7. https://doi.org/10.3390/engproc2025084007
Chicago/Turabian StyleKusumawardani, Rindi, Ana, and Moses Laksono Singgih. 2025. "Achieving Manufacturing Excellence Using Lean DMAIC" Engineering Proceedings 84, no. 1: 7. https://doi.org/10.3390/engproc2025084007
APA StyleKusumawardani, R., Ana, & Singgih, M. L. (2025). Achieving Manufacturing Excellence Using Lean DMAIC. Engineering Proceedings, 84(1), 7. https://doi.org/10.3390/engproc2025084007